---
title: Your all-in-one event management platform | BeGuest
description: Your all-in-one event management platform to plan, manage and optimise events. Improve attendee experience and make data-driven decisions.
---

[![BeGuest](https://www.beguest.io/hubfs/Logo_BeGuest_2026_03.svg)](https://www.beguest.io)

## Product

### Before the event

![](https://www.beguest.io/hubfs/device-desktop.svg) 

Admin portal

![](https://www.beguest.io/hubfs/devices.svg) 

Guest portal

![](https://www.beguest.io/hubfs/writing.svg) 

Document portal

### During the event

![](https://www.beguest.io/hubfs/device-mobile.svg) 

BeGuest Mobile App

### After the event

![](https://www.beguest.io/hubfs/device-desktop-1.svg) 

Admin portal

[![Admin portal](https://www.beguest.io/hubfs/settings%20(1).svg) **Admin portal**](https://www.beguest.io/event-admin-portal)

[![Forms](https://www.beguest.io/hubfs/list-details.svg) **Forms** Gather essential event data with custom forms](https://www.beguest.io/event-forms)

[![Reports](https://www.beguest.io/hubfs/clipboard-text.svg) **Reports** Export event data with updated Excel reports](https://www.beguest.io/event-reporting)

[![Email & SMS campaigns ](https://www.beguest.io/hubfs/mail-opened.svg) **Email & SMS campaigns** Centralize email and SMS communication for your event](https://www.beguest.io/event-email-marketing-sms)

[![Hotels and charters](https://www.beguest.io/hubfs/building-skyscraper.svg) **Hotels and charters** Manage event accommodation and transport](https://www.beguest.io/event-hotel-charter-management)

[![Guest Portal](https://www.beguest.io/hubfs/user-edit.svg) **Guest Portal**](https://www.beguest.io/event-guest-portal)

[![Agenda and locations](https://www.beguest.io/hubfs/calendar-event.svg) **Agenda and locations** Manage schedules and locations in one place](https://www.beguest.io/event-agenda-management)

[![Document portal](https://www.beguest.io/hubfs/file-description.svg) **Document portal**](https://www.beguest.io/event-document-portal)

**Guest Features**

[![Event app ](https://www.beguest.io/hubfs/device-mobile-2.svg) **Event app**](https://www.beguest.io/event-app)

[![Contacts and networking ](https://www.beguest.io/hubfs/address-book.svg) **Contacts and networking** Network with other guests directly from your phone](https://www.beguest.io/event-contacts-networking)

[![Gallery](https://www.beguest.io/hubfs/library-photo.svg) **Gallery** Access and share event moments in real time](https://www.beguest.io/event-gallery)

[![Activities](https://www.beguest.io/hubfs/ticket.svg) **Activities** Join and participate in event activities directly from your phone](https://www.beguest.io/event-activity-management)

[![Chat](https://www.beguest.io/hubfs/message-circle.svg) **Chat** Chat with other attendees, speakers or support in real time](https://www.beguest.io/event-chat)

[![Agendas](https://www.beguest.io/hubfs/calendar.svg) **Agendas** Stay on track with an updated event agenda](https://www.beguest.io/event-agenda-management)

**Admin Features**

[![Event app ](https://www.beguest.io/hubfs/device-mobile-2.svg) **Event app**](https://www.beguest.io/event-app)

[![Check-in track](https://www.beguest.io/hubfs/qrcode.svg) **Check-in track** Keep full control of event access and check-ins in real time](https://www.beguest.io/event-check-in)

[![Chat](https://www.beguest.io/hubfs/message-circle-1.svg) **Chat** Communicate directly with guests and speakers](https://www.beguest.io/event-chat)

**Speakers Features**

[![Event app](https://www.beguest.io/hubfs/device-mobile-2.svg) **Event app**](https://www.beguest.io/event-app)

[![Chat](https://www.beguest.io/hubfs/message-circle-2.svg) **Chat** Interact with attendees in real time](https://www.beguest.io/event-chat)

[![Reports](https://www.beguest.io/hubfs/clipboard-text.svg) **Reports** Analyze the event results with exportable reports](https://www.beguest.io/event-reporting)

[![Email & SMS campaigns ](https://www.beguest.io/hubfs/mail-opened.svg) **Email & SMS campaigns** Stay in touch with attendees after the event.](https://www.beguest.io/event-email-marketing-sms)

[![Surveys](https://www.beguest.io/hubfs/checkbox.svg) **Surveys** Collect feedback from your guests after the event with personalized surveys](https://www.beguest.io/post-event-surveys)

## Solutions

[![](https://www.beguest.io/hubfs/target-arrow.svg) Event Agencies](https://www.beguest.io/solutions/event-management-agencies)

[![](https://www.beguest.io/hubfs/briefcase%20(2)-4.svg) Companies](https://www.beguest.io/solutions/companies)

[![](https://www.beguest.io/hubfs/tie.svg) Corporate events](https://www.beguest.io/solutions/corporate-events)

[![](https://www.beguest.io/hubfs/stethoscope.svg) Medical congresses](https://www.beguest.io/solutions/medical-congresses)

[![](https://www.beguest.io/hubfs/repeat.svg) Back-to-back events](https://www.beguest.io/solutions/back-to-back-events)

[![](https://www.beguest.io/hubfs/building-pavilion.svg) Trade fairs and B2B events](https://www.beguest.io/solutions/trade-shows-b2b-events)

[![](https://www.beguest.io/hubfs/shirt-sport.svg) Sports events](https://www.beguest.io/solutions/sports-event-management-software)

[![Admin portal](https://www.beguest.io/hubfs/settings%20(1).svg) **Admin portal**](https://www.beguest.io/event-admin-portal)

[![Forms](https://www.beguest.io/hubfs/list-details.svg) **Forms** Gather essential event data with custom forms](https://www.beguest.io/event-forms)

[![Reports](https://www.beguest.io/hubfs/clipboard-text.svg) **Reports** Export event data with updated Excel reports](https://www.beguest.io/event-reporting)

[![Email & SMS campaigns ](https://www.beguest.io/hubfs/mail-opened.svg) **Email & SMS campaigns** Centralize email and SMS communication for your event](https://www.beguest.io/event-email-marketing-sms)

[![Hotels and charters](https://www.beguest.io/hubfs/building-skyscraper.svg) **Hotels and charters** Manage event accommodation and transport](https://www.beguest.io/event-hotel-charter-management)

[![Guest Portal](https://www.beguest.io/hubfs/user-edit.svg) **Guest Portal**](https://www.beguest.io/event-guest-portal)

[![Agenda and locations](https://www.beguest.io/hubfs/calendar-event.svg) **Agenda and locations** Manage schedules and locations in one place](https://www.beguest.io/event-agenda-management)

[![Document portal](https://www.beguest.io/hubfs/file-description.svg) **Document portal**](https://www.beguest.io/event-document-portal)

**Guest Features**

[![Event app ](https://www.beguest.io/hubfs/device-mobile-2.svg) **Event app**](https://www.beguest.io/event-app)

[![Contacts and networking ](https://www.beguest.io/hubfs/address-book.svg) **Contacts and networking** Network with other guests directly from your phone](https://www.beguest.io/event-contacts-networking)

[![Gallery](https://www.beguest.io/hubfs/library-photo.svg) **Gallery** Access and share event moments in real time](https://www.beguest.io/event-gallery)

[![Activities](https://www.beguest.io/hubfs/ticket.svg) **Activities** Join and participate in event activities directly from your phone](https://www.beguest.io/event-activity-management)

[![Chat](https://www.beguest.io/hubfs/message-circle.svg) **Chat** Chat with other attendees, speakers or support in real time](https://www.beguest.io/event-chat)

[![Agendas](https://www.beguest.io/hubfs/calendar.svg) **Agendas** Stay on track with an updated event agenda](https://www.beguest.io/event-agenda-management)

**Admin Features**

[![Event app ](https://www.beguest.io/hubfs/device-mobile-2.svg) **Event app**](https://www.beguest.io/event-app)

[![Check-in track](https://www.beguest.io/hubfs/qrcode.svg) **Check-in track** Keep full control of event access and check-ins in real time](https://www.beguest.io/event-check-in)

[![Chat](https://www.beguest.io/hubfs/message-circle-1.svg) **Chat** Communicate directly with guests and speakers](https://www.beguest.io/event-chat)

**Speakers Features**

[![Event app](https://www.beguest.io/hubfs/device-mobile-2.svg) **Event app**](https://www.beguest.io/event-app)

[![Chat](https://www.beguest.io/hubfs/message-circle-2.svg) **Chat** Interact with attendees in real time](https://www.beguest.io/event-chat)

[![Reports](https://www.beguest.io/hubfs/clipboard-text.svg) **Reports** Analyze the event results with exportable reports](https://www.beguest.io/event-reporting)

[![Email & SMS campaigns ](https://www.beguest.io/hubfs/mail-opened.svg) **Email & SMS campaigns** Stay in touch with attendees after the event.](https://www.beguest.io/event-email-marketing-sms)

[![Surveys](https://www.beguest.io/hubfs/checkbox.svg) **Surveys** Collect feedback from your guests after the event with personalized surveys](https://www.beguest.io/post-event-surveys)

## [Pricing](https://www.beguest.io/pricing)

[Contact us](https://www.beguest.io/contact-us) [Create an account](https://www.beguest.io/create-your-new-account)

[Contact us](https://www.beguest.io/contact-us)

[Create an account](https://www.beguest.io/create-your-new-account)

English

- [Español](https://www.beguest.io/es/)
- [Français - France](https://www.beguest.io/fr-fr/)
- [English](https://www.beguest.io/)

# Your all-in-one event management platform

The suite that simplifies event management from planning to execution

[Request a demo](https://www.beguest.io/contact-us)

 For your guests

 For your staff

![BeGuest event management dashboard with organiser view and attendee mobile app](https://www.beguest.io/hubfs/home-banner.v3.webp)

![Cupra ](https://www.beguest.io/hs-fs/hubfs/LOGO_CUPRA.png?width=194&height=84&name=LOGO_CUPRA.png)

![SEAT](https://www.beguest.io/hubfs/Logo_SEAT.png)

![VmasBarcelona ](https://www.beguest.io/hubfs/logo%20signature_smaller.png)

![Agora events ](https://www.beguest.io/hubfs/logo_agora_events.png)

![Tech Tourism Cluster](https://www.beguest.io/hubfs/image001.png)

## BeGuest, your partner in event management

A platform designed to simplify the work of organisers, enhance the attendee experience and strengthen your brand at every event

![Efficient event management that saves time and resources](https://www.beguest.io/hubfs/event-management-resource-savings-beguest.webp)

#### Save time and reduce operational workload

Centralise tasks, automate processes and increase efficiency without expanding your team

![Personalized guest experience managed with BeGuest](https://www.beguest.io/hubfs/guest-centered-event-management-beguest.webp)

#### Guest-centric approach

Offer a seamless experience where participants can access everything they need, connect and interact with ease

![Branded event experience managed with BeGuest](https://www.beguest.io/hubfs/event-brand-experience-beguest.webp)

#### Deliver events that strenghten your brand

Create consistent, professional experiences that elevate your company image

## Before the event, everything starts here

Successful events begin long before day one. Clear structure and organisation make all the difference

![Event and attendee data](https://www.beguest.io/hubfs/datos-evento-invitado.svg)

Event and attendee data

###### Forms

Create tailored forms and collect all your attendee data

**[Explore event forms](https://www.beguest.io/event-forms)**

###### Reports

Generate detailed reports, export them to Excel and share them with your team

**[Explore event report](https://www.beguest.io/event-reporting)s**

###### Digital signature

Sign documents online securely and in one place

**[Explore digital signature](https://www.beguest.io/event-document-portal)**

 

![Engagement](https://www.beguest.io/hubfs/sms-campaigns.svg)

Engagement

###### Email campaigns

Design templates, segment your audience and launch effective campaigns

**[Explore email campaigns](https://www.beguest.io/event-email-marketing-sms)**

###### SMS campaigns

Send instant updates, reminders and important notifications

**[Explore SMS campaigns](https://www.beguest.io/event-email-marketing-sms)**

![Event resources](https://www.beguest.io/hubfs/resources-event.svg)

Event resources

###### Agenda & locations

Clear, structured agendas with schedules and locations in one place

[**Explore event agendas**](https://www.beguest.io/event-agenda-management)

###### Hotels & charters

Manage accommodation and transport with real-time visibility

**[Explore hotel &](https://www.beguest.io/event-hotel-charter-management) charters**

###### File upload

Keep event and private documents organised

**[Explore event file upload](https://www.beguest.io/event-document-portal)**

## During the event, manage every detail in real time

Once your event starts, everything is connected: people, data and moments, so nothing is missed

![Guests](https://www.beguest.io/hubfs/user.svg) Guests

![Staff](https://www.beguest.io/hubfs/engranaje.svg) Staff

![speakers](https://www.beguest.io/hubfs/microphone.svg) Speakers

##### Contacts & networking

 Share profiles via QR and keep all your contacts in one place 

[Learn more](https://www.beguest.io/event-contacts-networking)

##### Activities

 Discover and join event sessions 

[Learn more](https://www.beguest.io/event-activity-management)

##### Chat

 Connect with attendees and communicate with the organisation 

[Learn more](https://www.beguest.io/event-chat)

##### Agendas

 Access schedules, sessions and locations instantly 

[Learn more](https://www.beguest.io/event-agenda-management)

##### Documents

 All event materials in one place 

[Learn more](https://www.beguest.io/event-document-portal)

##### Check-in tracking

 Full control of arrivals and attendance via QR 

[Learn more](https://www.beguest.io/event-check-in)

##### Chat

 Assist attendees and resolve issues instantly 

[Learn more](https://www.beguest.io/event-chat)

##### Guests

 All attendee data centralised and easy to manage

##### Customisation

 Align the platform with your brand identity

##### Chat

 Enable real-time Q&A and engagement during sessions 

[Learn more](https://www.beguest.io/event-chat)

![Event app showing agenda, chat and networking features for guests during a live event](https://www.beguest.io/hubfs/home-invitados%20(1).webp)

![Event staff managing check-in, guest data and event operations in real time using BeGuest platform](https://www.beguest.io/hubfs/home-staff.webp)

![Event speaker using live chat and Q&A features to interact with attendees during a conference session](https://www.beguest.io/hubfs/home-ponentes.webp)

## After the event, turn data into decisions

Bring together data, feedback and insights in one place to evaluate performance and continuously improve your events

![Event metrics ](https://www.beguest.io/hubfs/Group%20395.svg)

###### Your event’s key metrics

Measure attendance, session participation and networking activity with clear, exportable reports

![Post-event email campaigns ](https://www.beguest.io/hubfs/Group%20396.svg)

###### Keep the conversation going

Post-event email campaigns and shared galleries to stay connected with your audience

![Post-event surveys](https://www.beguest.io/hubfs/Group%20397.svg)

###### The voice of your attendees

Launch personalised surveys, collect real feedback and measure the impact of your event experience

![Event analytics dashboard with attendee data, post-event surveys and participation reports](https://www.beguest.io/hubfs/home-despuesdelevento%20(1).webp)

## Customise your event and elevate your brand

![Customised event platform interface with branded design and visual identity](https://www.beguest.io/hubfs/home-personalizatuevento.webp)

![Color, logo and platform customisation](https://www.beguest.io/hubfs/personaliza.svg)

Brand your entire experience  
Customise colours, logo and platform style to match your identity

![Event app ](https://www.beguest.io/hubfs/app.svg)

Your own event app  
Deliver a fully branded mobile experience available on App Store and Google Play

# Make your next event truly unforgettable

Behind every great event there’s a system that supports it. See it in action

[Create your account](https://www.beguest.io/create-your-new-account) [Request a demo](https://www.beguest.io/contact-us)

## Who is BeGuest for?

![Agency team planning and managing events using event management software](https://www.beguest.io/hubfs/home-agencias%20(1).webp)

<https://www.beguest.io/solutions/event-management-agencies>

###### Event agencies

 BeGuest makes it easier to manage **multiple events** and **clients** simultaneously in **one environment.** A tool designed to maintain control, gain agility in day-to-day operations and deliver a more professional experience for every project 

![Corporate team organising events using an event management platform for companies](https://www.beguest.io/hubfs/home-empresas.webp)

<https://www.beguest.io/solutions/companies>

###### Companies

 BeGuest helps companies manage their events in a single space. Designed for both **SMEs and large corporations,** it enables teams to stay aligned and maintain control at every stage of the event 

### What our clients say

![Vicky Routin CEO de VmasBarcelona](https://www.beguest.io/hs-fs/hubfs/Dise%C3%B1o_sin_t%C3%ADtulo-removebg-preview.png?width=500&height=500&name=Dise%C3%B1o_sin_t%C3%ADtulo-removebg-preview.png)

##### Vicky Routin

**CEO Vicky+Barcelona**

*“At Vicky+Barcelona, we believe the magic of an event lies in the details. That’s why BeGuest is our trusted partner for managing our attendees day-to-day.*  
*With BeGuest, we work with the confidence that everything is under control: guests, invitations, newsletters, last-minute changes, surveys and reports. This allows us to focus on what truly matters: delivering a great experience, making our clients shine and ensuring every event feels unique.”*

![Xavier Garcia, Cluster Manager TTC (1)](https://www.beguest.io/hubfs/Xavier%20Garcia%2c%20Cluster%20Manager%20TTC%20(1).svg)

##### Xavier Garcia

 **Cluster Manager | Tech Tourism Cluster** 

 

*“For the 2nd edition of the Tech4Travel Summit, we relied on BeGuest to support us in the event management. It provided the control we needed in a simple way to coordinate guests and sessions, bringing structure without taking away from the dynamic nature of an event defined by innovation and knowledge exchange. Always with the vision of empowering event organisers to manage all the complexities that come with it.”*

![Sandra Simó, CEO Agora events](https://www.beguest.io/hubfs/Sandra%20Sim%C3%B3%2c%20CEO%20Agora%20events.svg)

##### Sandra Simó

**CEO Agora Events **

*“At Agora Events, as an agency specialised in corporate event management, we work on projects where control, traceability and efficiency are key. One of the strongest aspects of BeGuest is the integration of all attendee information into a single platform —tickets, transfers and rooming— allowing us to centralise the registration process, as well as real-time tracking and monitoring through a live, segmented and fully traceable tool. This significantly reduces the risk of errors and ensures a more secure operation. This is especially important for large groups and complex events involving multiple teams.”*

## Frequently asked questions

 Have any questions? We're here to help

###### What is an event management platform and what is it used for?

An event management platform is a software that centralises the entire organisation of an event in a single system: attendee registration, communication, accreditation, programme management and post-event analysis. It allows the organiser to control every stage of the event (before, during and after) without needing separate tools. BeGuest is an example of an all-in-one platform that covers the complete event lifecycle for agencies and companies.

###### What is BeGuest and what does it include?

BeGuest is an all-in-one event management software designed for agencies and companies. It covers the three phases of an event from a single platform.

- **Before the event**: registration forms, guest management, invitation sending and pre-event communication.
- **During the event:** digital QR check-in, mobile app for attendees, access control and agenda management.
- **After the event:** satisfaction surveys, attendance reports and results analytics. BeGuest combines a management platform with a branded mobile app, eliminating the need for separate tools at each stage. 

###### How much does BeGuest cost? How does the pricing work?

BeGuest has **no fixed monthly subscription fee.** Pricing is based on the **number of attendees** per event through packs, meaning you **only pay for what you use** for each specific event. Each pack includes a set of features. Additional options can be activated through the **gems system**. Creating an account is **free** and requires **no credit card**. For pricing details, visit the [pricing](https://www.beguest.io/pricing)page or contact **support@beguest.io**.

###### What types of events is BeGuest designed for?

BeGuest is designed for professional events managed by agencies or companies. It is suitable for a wide range of formats: corporate events (conferences, kick-offs, team-building), medical and scientific congresses, B2B trade shows and fairs, back-to-back programmes with multiple groups, and company dinners and meetings. It scales from events of 50 people to congresses with thousands of attendees, maintaining the same control and attendee experience features throughout. 

###### Can I manage multiple events simultaneously with BeGuest?

**Yes**. BeGuest allows you to manage **multiple events simultaneously** from a **single platform**. Each event has its **own independent workspace** with its own configuration, guest list, communications and statistics, so data never gets mixed between projects. You can switch between events instantly without losing any information. This is particularly useful for agencies managing several client events at the same time or companies with a recurring annual events calendar. 

###### Can I give my team or collaborators access to manage the event?

**Yes**. BeGuest allows you to invite team members and external collaborators with **different levels of access** based on their role. The available access profiles are: administrator with full control over the event, group manager who can only view and manage their assigned group of attendees, and staff with limited access to operational functions.

This is particularly useful for agencies working with clients, external production teams, or large events with multiple people responsible for different areas. 

###### What support does BeGuest offer?

BeGuest offers support in **English** and **Spanish** through several channels: an integrated **help centre** within the platform, email support at **support@beguest.io** and a **YouTube tutorial library** with step-by-step guides for every feature.

###### Is my data secure?

**Yes**. At BeGuest, protecting your information is a **priority.** We use **robust security protocols** that ensure confidentiality and secure data handling at every stage: from collection to storage and usage.  
You can find more details in our [**Privacy Policy.**](https://www.beguest.io/privacy-policy)

###### Is it free to create a BeGuest account? Do I need a credit card?

Creating a BeGuest account is **completely free** and requires **no credit card**. You can sign up and explore the platform with **no payment commitment.** To add attendees to an event you will need to activate an attendee pack, but there is no cost until that point. If you have a negative attendee balance, you will need to cover it before adding new attendees. 

###### Can I cancel my BeGuest account at any time? What happens to my data?

**Yes**. You can cancel your BeGuest account at **any time** from your settings, with no penalties. After cancellation, your data is retained for **30 days**, during which you can reactivate the account. After that period, data is **permanently deleted**. If you have a positive attendee credit balance at cancellation, it is kept for one year in case you return. Attendee credits **are not transferable** between accounts. 

###### How does digital event check-in work with QR codes?

Digital event check-in with QR codes allows you to validate attendee entry in seconds by scanning a unique QR code from a mobile app, replacing paper lists and manual name searches entirely.

With BeGuest, the process works as follows:

1. The attendee registers online and receives their unique QR code in the event app. 
2. On the day of the event, staff scan the QR from the BeGuest app on iOS or Android.
3. The system validates in real time whether the attendee is on the list and which zones they can access.
4. The organiser sees live attendance statistics.

 

###### Can I customise the attendee experience with BeGuest?

**Yes**. BeGuest allows you to **personalise every touchpoint** in the attendee journey with your brand or your client's brand, creating a consistent experience from registration to post-event.  
The customisable elements include:

\- Admin portal and guest portal layout styled to match your event identity.  
\- Email communications with a built-in email editor for fully branded messages.  
\- Mobile app with custom name, icon and brand colours.

This level of brand customisation is particularly valued by event agencies that need every event to reflect their client's identity rather than the software provider's branding.

###### Is BeGuest suitable for small businesses and single events?

**Yes**. BeGuest is designed to scale in both directions, from a 50-person corporate dinner to a multi-thousand-person conference. The per-event pack pricing model makes it particularly suitable for small businesses and organisations that run occasional events, since there is no fixed monthly fee when you are not actively running an event.

You only pay for the attendee pack you need for each specific event. This means a small business organising one or two events per year pays only for those events, with no ongoing subscription cost.

###### How do I organise a corporate event using specialist software?

Organising a corporate event with specialist software allows you to centralise all operations and significantly reduce management time compared to coordinating manually via email and spreadsheets. The process is structured in five phases:

1. Planning: set up the event programme and team access within the platform.
2. Registration: activate the registration form so attendees can sign up online and receive automatic confirmation.
3. Communication: send personalised invitations, automated reminders and updates to all attendees from the same platform.
4. Execution: manage QR check-in on the day, control zone access and keep the team coordinated via the app.
5. Close: analyse attendance data, send satisfaction surveys and generate the final report for the client.

BeGuest covers all five phases from a single platform, eliminating the need to coordinate separate tools for each stage.

[![BeGuest logo, event management software](https://www.beguest.io/hubfs/Logo_BeGuest_2026_03.svg "BeGuest logo, event management software")](https://www.beguest.io/)

###### BeGuest Ecosystem  [Admin portal](https://www.beguest.io/event-admin-portal) [Guest portal](https://www.beguest.io/event-guest-portal) [Document portal](https://www.beguest.io/event-document-portal) [Event app ](https://www.beguest.io/event-app)

###### ###### [Product](https://www.beguest.io/post-event-surveys) <https://www.beguest.io/post-event-surveys>[Forms](https://www.beguest.io/event-forms) [Reports](https://www.beguest.io/event-reporting) [Emails and SMS campaigns ](https://www.beguest.io/event-email-marketing-sms) [Agenda & locations](https://www.beguest.io/event-agenda-management) [Hotels & charters](https://www.beguest.io/event-hotel-charter-management) [Contacts & networking](https://www.beguest.io/event-contacts-networking) [Gallery](https://www.beguest.io/event-gallery) [Activities](https://www.beguest.io/event-activity-management) [Chat](https://www.beguest.io/event-chat) [Check-in tracking](https://www.beguest.io/event-check-in) [Surveys ](https://www.beguest.io/post-event-surveys)

[![Download in google play](https://www.beguest.io/hubfs/GetItOnGooglePlay_Badge_Web_color_English.png "Download in google play")](https://play.google.com/store/apps/details?id=com.beguest.guestsmobileapp)

[![Download on the app store ](https://www.beguest.io/hubfs/Download_on_the_App_Store_Badge_US-UK_RGB_blk_092917.svg "Download on the app store ")](https://apps.apple.com/app/beguest-one/id6754558310)

###### Solutions

[Event agencies](https://www.beguest.io/solutions/event-management-agencies)  
[Companies](https://www.beguest.io/solutions/companies)  
[Back-to-back events](https://www.beguest.io/solutions/back-to-back-events)  
[Corporate events](https://www.beguest.io/solutions/corporate-events)  
[Medical congresses](https://www.beguest.io/solutions/medical-congresses)  
[Trade shows and B2B events](https://www.beguest.io/solutions/trade-shows-b2b-events)

 

###### Company

[About us](https://www.beguest.io/about-us)  
[Video tutorials](https://www.youtube.com/@BeGuest_en)   
[Blog](https://www.beguest.io/blog)

###### Legal [Legal notice](https://www.beguest.io/legal-notice) [Privacy policy](https://www.beguest.io/privacy-policy) [Cookies](https://www.beguest.io/cookies) [Terms and conditions](https://www.beguest.io/terms-conditions)

- <https://www.linkedin.com/company/beguest-software/?viewAsMember=true>
- <https://www.youtube.com/@BeGuest_en>

English

- [Español](https://www.beguest.io/es/)
- [Français - France](https://www.beguest.io/fr-fr/)
- [English](https://www.beguest.io/)

Copyright © 2026, BeGuest by Parlam

[|](http://www.hubspot.com) <http://www.hubspot.com>

```json
{
  "@context" : "https://schema.org",
  "@id" : "https://www.beguest.io/#organization",
  "@type" : "Organization",
  "areaServed" : [ {
    "@type" : "Country",
    "name" : "Spain"
  }, {
    "@type" : "Country",
    "name" : "United Kingdom"
  }, {
    "@type" : "Country",
    "name" : "France"
  } ],
  "contactPoint" : {
    "@type" : "ContactPoint",
    "availableLanguage" : [ "Spanish", "English", "French" ],
    "contactType" : "customer support",
    "email" : "support@beguest.io"
  },
  "description" : "BeGuest is event management software for agencies and companies that centralises attendee registration, communications, event operations, digital check-in and reporting.",
  "foundingDate" : "2023",
  "foundingLocation" : {
    "@type" : "Place",
    "addressCountry" : "ES"
  },
  "knowsLanguage" : [ "es", "en", "fr" ],
  "logo" : "https://www.beguest.io/hubfs/Logo_BeGuest_2026_03.svg",
  "name" : "BeGuest",
  "sameAs" : [ "https://www.linkedin.com/company/beguest-software/", "https://www.youtube.com/@BeGuest_en" ],
  "url" : "https://www.beguest.io/"
}
```

```json
{
  "@context" : "https://schema.org",
  "@id" : "https://www.beguest.io/#softwareapplication",
  "@type" : "SoftwareApplication",
  "applicationCategory" : "BusinessApplication",
  "applicationSubCategory" : "Event Management Software",
  "description" : "Event management software for agencies and companies that centralises attendee registration, communications, event operations, digital check-in and reporting.",
  "featureList" : [ "Online registration forms", "Digital check-in with QR code", "On-site accreditation and badge printing", "Branded mobile app for attendees", "Admin portal", "Guest portal", "Document portal", "Email and SMS campaigns", "Agenda and locations management", "Hotels and charters management", "Contacts and networking", "Gallery", "Activities management", "Chat", "Check-in tracking", "Post-event surveys", "Zone-based access control", "Attendance reports and analytics" ],
  "name" : "BeGuest",
  "operatingSystem" : "Web, iOS, Android",
  "publisher" : {
    "@id" : "https://www.beguest.io/#organization"
  },
  "url" : "https://www.beguest.io/"
}
```

```json
{
  "@context" : "https://schema.org",
  "@type" : "FAQPage",
  "mainEntity" : [ {
    "@type" : "Question",
    "acceptedAnswer" : {
      "@type" : "Answer",
      "text" : "An event management platform is a software that centralises the entire organisation of an event in a single system: attendee registration, communication, accreditation, programme management and post-event analysis. It allows the organiser to control every stage of the event (before, during and after) without needing separate tools. BeGuest is an example of an all-in-one platform that covers the complete event lifecycle for agencies and companies."
    },
    "name" : "What is an event management platform and what is it used for?"
  }, {
    "@type" : "Question",
    "acceptedAnswer" : {
      "@type" : "Answer",
      "text" : "BeGuest is an all-in-one event management software designed for agencies and companies. It covers the three phases of an event from a single platform. Before the event: registration forms, guest management, invitation sending and pre-event communication. During the event: digital QR check-in, mobile app for attendees, access control and agenda management. After the event: satisfaction surveys, attendance reports and results analytics. BeGuest combines a management platform with a branded mobile app, eliminating the need for separate tools at each stage."
    },
    "name" : "What is BeGuest and what does it include?"
  }, {
    "@type" : "Question",
    "acceptedAnswer" : {
      "@type" : "Answer",
      "text" : "BeGuest has no fixed monthly subscription fee. Pricing is based on the number of attendees per event through packs, meaning you only pay for what you use for each specific event. Each pack includes a set of features. Additional options can be activated through the gems system. Creating an account is free and requires no credit card. For pricing details, visit the pricing page or contact support@beguest.io."
    },
    "name" : "How much does BeGuest cost? How does the pricing work?"
  }, {
    "@type" : "Question",
    "acceptedAnswer" : {
      "@type" : "Answer",
      "text" : "BeGuest is designed for professional events managed by agencies or companies. It is suitable for a wide range of formats: corporate events (conferences, kick-offs, team-building), medical and scientific congresses, B2B trade shows and fairs, back-to-back programmes with multiple groups, and company dinners and meetings. It scales from events of 50 people to congresses with thousands of attendees, maintaining the same control and attendee experience features throughout."
    },
    "name" : "What types of events is BeGuest designed for?"
  }, {
    "@type" : "Question",
    "acceptedAnswer" : {
      "@type" : "Answer",
      "text" : "Yes. BeGuest allows you to manage multiple events simultaneously from a single platform. Each event has its own independent workspace with its own configuration, guest list, communications and statistics, so data never gets mixed between projects. You can switch between events instantly without losing any information. This is particularly useful for agencies managing several client events at the same time or companies with a recurring annual events calendar."
    },
    "name" : "Can I manage multiple events simultaneously with BeGuest?"
  }, {
    "@type" : "Question",
    "acceptedAnswer" : {
      "@type" : "Answer",
      "text" : "Yes. BeGuest allows you to invite team members and external collaborators with different levels of access based on their role. The available access profiles are: administrator with full control over the event, group manager who can only view and manage their assigned group of attendees, and staff with limited access to operational functions. This is particularly useful for agencies working with clients, external production teams, or large events with multiple people responsible for different areas."
    },
    "name" : "Can I give my team or collaborators access to manage the event?"
  }, {
    "@type" : "Question",
    "acceptedAnswer" : {
      "@type" : "Answer",
      "text" : "BeGuest offers support in English, Spanish and French through several channels: an integrated help centre within the platform, email support at support@beguest.io and a YouTube tutorial library with step-by-step guides for every feature."
    },
    "name" : "What support does BeGuest offer?"
  }, {
    "@type" : "Question",
    "acceptedAnswer" : {
      "@type" : "Answer",
      "text" : "Yes. At BeGuest, protecting your information is a priority. We use robust security protocols that ensure confidentiality and secure data handling at every stage: from collection to storage and usage. You can find more details in our Privacy Policy."
    },
    "name" : "Is my data secure?"
  }, {
    "@type" : "Question",
    "acceptedAnswer" : {
      "@type" : "Answer",
      "text" : "Creating a BeGuest account is completely free and requires no credit card. You can sign up and explore the platform with no payment commitment. To add attendees to an event you will need to activate an attendee pack, but there is no cost until that point. If you have a negative attendee balance, you will need to cover it before adding new attendees."
    },
    "name" : "Is it free to create a BeGuest account? Do I need a credit card?"
  }, {
    "@type" : "Question",
    "acceptedAnswer" : {
      "@type" : "Answer",
      "text" : "Yes. You can cancel your BeGuest account at any time from your settings, with no penalties. After cancellation, your data is retained for 30 days, during which you can reactivate the account. After that period, data is permanently deleted. If you have a positive attendee credit balance at cancellation, it is kept for one year in case you return. Attendee credits are not transferable between accounts."
    },
    "name" : "Can I cancel my BeGuest account at any time? What happens to my data?"
  }, {
    "@type" : "Question",
    "acceptedAnswer" : {
      "@type" : "Answer",
      "text" : "Digital event check-in with QR codes allows you to validate attendee entry in seconds by scanning a unique QR code from a mobile app, replacing paper lists and manual name searches entirely. With BeGuest, the attendee registers online and receives their unique QR code in the event app. On the day of the event, staff scan the QR from the BeGuest app on iOS or Android. The system validates in real time whether the attendee is on the list and which zones they can access. The organiser can then see live attendance statistics."
    },
    "name" : "How does digital event check-in work with QR codes?"
  }, {
    "@type" : "Question",
    "acceptedAnswer" : {
      "@type" : "Answer",
      "text" : "Yes. BeGuest allows you to personalise every touchpoint in the attendee journey with your brand or your client's brand, creating a consistent experience from registration to post-event. The customisable elements include the admin portal and guest portal layout styled to match your event identity, email communications with a built-in email editor for fully branded messages, and a mobile app with a custom name, icon and brand colours. This level of brand customisation is particularly valued by event agencies that need every event to reflect their client's identity rather than the software provider's branding."
    },
    "name" : "Can I customise the attendee experience with BeGuest?"
  }, {
    "@type" : "Question",
    "acceptedAnswer" : {
      "@type" : "Answer",
      "text" : "Yes. BeGuest is designed to scale in both directions, from a 50-person corporate dinner to a multi-thousand-person conference. The per-event pack pricing model makes it particularly suitable for small businesses and organisations that run occasional events, since there is no fixed monthly fee when you are not actively running an event. You only pay for the attendee pack you need for each specific event. This means a small business organising one or two events per year pays only for those events, with no ongoing subscription cost."
    },
    "name" : "Is BeGuest suitable for small businesses and single events?"
  }, {
    "@type" : "Question",
    "acceptedAnswer" : {
      "@type" : "Answer",
      "text" : "Organising a corporate event with specialist software allows you to centralise all operations and significantly reduce management time compared to coordinating manually via email and spreadsheets. The process is structured in five phases. Planning: set up the event programme and team access within the platform. Registration: activate the registration form so attendees can sign up online and receive automatic confirmation. Communication: send personalised invitations, automated reminders and updates to all attendees from the same platform. Execution: manage QR check-in on the day, control zone access and keep the team coordinated via the app. Close: analyse attendance data, send satisfaction surveys and generate the final report for the client. BeGuest covers all five phases from a single platform, eliminating the need to coordinate separate tools for each stage."
    },
    "name" : "How do I organise a corporate event using specialist software?"
  } ]
}
```