--- title: Event management software for medical congresses | BeGuest description: Event management software for medical congresses. Simplify coordination, centralise documentation and ensure precision across every stage of your event. --- [![BeGuest](https://www.beguest.io/hubfs/Logo_BeGuest_2026_03.svg)](https://www.beguest.io) ## Product ### Before the event ![](https://www.beguest.io/hubfs/device-desktop.svg) Admin portal ![](https://www.beguest.io/hubfs/devices.svg) Guest portal ![](https://www.beguest.io/hubfs/writing.svg) Document portal ### During the event ![](https://www.beguest.io/hubfs/device-mobile.svg) BeGuest Mobile App ### After the event ![](https://www.beguest.io/hubfs/device-desktop-1.svg) Admin portal [![Admin portal](https://www.beguest.io/hubfs/settings%20(1).svg) **Admin portal**](https://www.beguest.io/event-admin-portal) [![Forms](https://www.beguest.io/hubfs/list-details.svg) **Forms** Gather essential event data with custom forms](https://www.beguest.io/event-forms) [![Reports](https://www.beguest.io/hubfs/clipboard-text.svg) **Reports** Export event data with updated Excel reports](https://www.beguest.io/event-reporting) [![Email & SMS campaigns ](https://www.beguest.io/hubfs/mail-opened.svg) **Email & SMS campaigns** Centralize email and SMS communication for your event](https://www.beguest.io/event-email-marketing-sms) [![Hotels and charters](https://www.beguest.io/hubfs/building-skyscraper.svg) **Hotels and charters** Manage event accommodation and transport](https://www.beguest.io/event-hotel-charter-management) [![Guest Portal](https://www.beguest.io/hubfs/user-edit.svg) **Guest Portal**](https://www.beguest.io/event-guest-portal) [![Agenda and locations](https://www.beguest.io/hubfs/calendar-event.svg) **Agenda and locations** Manage schedules and locations in one place](https://www.beguest.io/event-agenda-management) [![Document portal](https://www.beguest.io/hubfs/file-description.svg) **Document portal**](https://www.beguest.io/event-document-portal) **Guest Features** [![Event app ](https://www.beguest.io/hubfs/device-mobile-2.svg) **Event app**](https://www.beguest.io/event-app) [![Contacts and networking ](https://www.beguest.io/hubfs/address-book.svg) **Contacts and networking** Network with other guests directly from your phone](https://www.beguest.io/event-contacts-networking) [![Gallery](https://www.beguest.io/hubfs/library-photo.svg) **Gallery** Access and share event moments in real time](https://www.beguest.io/event-gallery) [![Activities](https://www.beguest.io/hubfs/ticket.svg) **Activities** Join and participate in event activities directly from your phone](https://www.beguest.io/event-activity-management) [![Chat](https://www.beguest.io/hubfs/message-circle.svg) **Chat** Chat with other attendees, speakers or support in real time](https://www.beguest.io/event-chat) [![Agendas](https://www.beguest.io/hubfs/calendar.svg) **Agendas** Stay on track with an updated event agenda](https://www.beguest.io/event-agenda-management) **Admin Features** [![Event app ](https://www.beguest.io/hubfs/device-mobile-2.svg) **Event app**](https://www.beguest.io/event-app) [![Check-in track](https://www.beguest.io/hubfs/qrcode.svg) **Check-in track** Keep full control of event access and check-ins in real time](https://www.beguest.io/event-check-in) [![Chat](https://www.beguest.io/hubfs/message-circle-1.svg) **Chat** Communicate directly with guests and speakers](https://www.beguest.io/event-chat) **Speakers Features** [![Event app](https://www.beguest.io/hubfs/device-mobile-2.svg) **Event app**](https://www.beguest.io/event-app) [![Chat](https://www.beguest.io/hubfs/message-circle-2.svg) **Chat** Interact with attendees in real time](https://www.beguest.io/event-chat) [![Reports](https://www.beguest.io/hubfs/clipboard-text.svg) **Reports** Analyze the event results with exportable reports](https://www.beguest.io/event-reporting) [![Email & SMS campaigns ](https://www.beguest.io/hubfs/mail-opened.svg) **Email & SMS campaigns** Stay in touch with attendees after the event.](https://www.beguest.io/event-email-marketing-sms) [![Surveys](https://www.beguest.io/hubfs/checkbox.svg) **Surveys** Collect feedback from your guests after the event with personalized surveys](https://www.beguest.io/post-event-surveys) ## Solutions [![](https://www.beguest.io/hubfs/target-arrow.svg) Event Agencies](https://www.beguest.io/solutions/event-management-agencies) [![](https://www.beguest.io/hubfs/briefcase%20(2)-4.svg) Companies](https://www.beguest.io/solutions/companies) [![](https://www.beguest.io/hubfs/tie.svg) Corporate events](https://www.beguest.io/solutions/corporate-events) [![](https://www.beguest.io/hubfs/stethoscope.svg) Medical congresses](https://www.beguest.io/solutions/medical-congresses) [![](https://www.beguest.io/hubfs/repeat.svg) Back-to-back events](https://www.beguest.io/solutions/back-to-back-events) [![](https://www.beguest.io/hubfs/building-pavilion.svg) Trade fairs and B2B events](https://www.beguest.io/solutions/trade-shows-b2b-events) [![](https://www.beguest.io/hubfs/shirt-sport.svg) Sports events](https://www.beguest.io/solutions/sports-event-management-software) [![Admin portal](https://www.beguest.io/hubfs/settings%20(1).svg) **Admin portal**](https://www.beguest.io/event-admin-portal) [![Forms](https://www.beguest.io/hubfs/list-details.svg) **Forms** Gather essential event data with custom forms](https://www.beguest.io/event-forms) [![Reports](https://www.beguest.io/hubfs/clipboard-text.svg) **Reports** Export event data with updated Excel reports](https://www.beguest.io/event-reporting) [![Email & SMS campaigns ](https://www.beguest.io/hubfs/mail-opened.svg) **Email & SMS campaigns** Centralize email and SMS communication for your event](https://www.beguest.io/event-email-marketing-sms) [![Hotels and charters](https://www.beguest.io/hubfs/building-skyscraper.svg) **Hotels and charters** Manage event accommodation and transport](https://www.beguest.io/event-hotel-charter-management) [![Guest Portal](https://www.beguest.io/hubfs/user-edit.svg) **Guest Portal**](https://www.beguest.io/event-guest-portal) [![Agenda and locations](https://www.beguest.io/hubfs/calendar-event.svg) **Agenda and locations** Manage schedules and locations in one place](https://www.beguest.io/event-agenda-management) [![Document portal](https://www.beguest.io/hubfs/file-description.svg) **Document portal**](https://www.beguest.io/event-document-portal) **Guest Features** [![Event app ](https://www.beguest.io/hubfs/device-mobile-2.svg) **Event app**](https://www.beguest.io/event-app) [![Contacts and networking ](https://www.beguest.io/hubfs/address-book.svg) **Contacts and networking** Network with other guests directly from your phone](https://www.beguest.io/event-contacts-networking) [![Gallery](https://www.beguest.io/hubfs/library-photo.svg) **Gallery** Access and share event moments in real time](https://www.beguest.io/event-gallery) [![Activities](https://www.beguest.io/hubfs/ticket.svg) **Activities** Join and participate in event activities directly from your phone](https://www.beguest.io/event-activity-management) [![Chat](https://www.beguest.io/hubfs/message-circle.svg) **Chat** Chat with other attendees, speakers or support in real time](https://www.beguest.io/event-chat) [![Agendas](https://www.beguest.io/hubfs/calendar.svg) **Agendas** Stay on track with an updated event agenda](https://www.beguest.io/event-agenda-management) **Admin Features** [![Event app ](https://www.beguest.io/hubfs/device-mobile-2.svg) **Event app**](https://www.beguest.io/event-app) [![Check-in track](https://www.beguest.io/hubfs/qrcode.svg) **Check-in track** Keep full control of event access and check-ins in real time](https://www.beguest.io/event-check-in) [![Chat](https://www.beguest.io/hubfs/message-circle-1.svg) **Chat** Communicate directly with guests and speakers](https://www.beguest.io/event-chat) **Speakers Features** [![Event app](https://www.beguest.io/hubfs/device-mobile-2.svg) **Event app**](https://www.beguest.io/event-app) [![Chat](https://www.beguest.io/hubfs/message-circle-2.svg) **Chat** Interact with attendees in real time](https://www.beguest.io/event-chat) [![Reports](https://www.beguest.io/hubfs/clipboard-text.svg) **Reports** Analyze the event results with exportable reports](https://www.beguest.io/event-reporting) [![Email & SMS campaigns ](https://www.beguest.io/hubfs/mail-opened.svg) **Email & SMS campaigns** Stay in touch with attendees after the event.](https://www.beguest.io/event-email-marketing-sms) [![Surveys](https://www.beguest.io/hubfs/checkbox.svg) **Surveys** Collect feedback from your guests after the event with personalized surveys](https://www.beguest.io/post-event-surveys) ## [Pricing](https://www.beguest.io/pricing) [Contact us](https://www.beguest.io/contact-us) [Create an account](https://www.beguest.io/create-your-new-account) [Contact us](https://www.beguest.io/contact-us) [Create an account](https://www.beguest.io/create-your-new-account) English - [Español](https://www.beguest.io/es/soluciones/congresos-medicos) - [Français - France](https://www.beguest.io/fr-fr/solutions/congres-medicaux) - [English](https://www.beguest.io/solutions/medical-congresses) # BeGuest for medical congresses: less operational burden, more science Elevate the professionalism of your congress with streamlined operations and coordination that reflect scientific rigour in every detail [Start now](https://www.beguest.io/create-your-new-account) ![Medical congress event management platform with mobile app and sponsor integration](https://www.beguest.io/hubfs/congressosmedics-herobanner%20(3).webp) ![Cupra ](https://www.beguest.io/hs-fs/hubfs/LOGO_CUPRA.png?width=194&height=84&name=LOGO_CUPRA.png) ![SEAT](https://www.beguest.io/hubfs/Logo_SEAT.png) ![VmasBarcelona ](https://www.beguest.io/hubfs/logo%20signature_smaller.png) ![Agora events ](https://www.beguest.io/hubfs/logo_agora_events.png) ![Tech Tourism Cluster ](https://www.beguest.io/hubfs/image001.png) ## A seamless document workflow for speakers and attendees Make data submission, document uploads and digital signatures simple and accessible, without technical friction ![Customisable forms per attendee](https://www.beguest.io/hubfs/formulariospersonalizados%20(1).svg) Customisable forms per attendee ![ Fast export for secretariat and scientific committees](https://www.beguest.io/hubfs/exportacionrapida.svg)  Fast export for secretariat and scientific committees ![Secure private document repository](https://www.beguest.io/hubfs/repositorio%20privado%20documentos.svg) Secure private document repository ![Digital signatures on mobile, desktop or tablet](https://www.beguest.io/hubfs/firmadigital.svg) Digital signatures on mobile, desktop or tablet   ![Custom forms for medical congress data collection](https://www.beguest.io/hubfs/congressosmedics-beneficio1.webp) ## Built for scientific secretariats Simplify congress coordination by centralising information and streamlining day-to-day operations - Event data always accessible - Bulk upload and automated document assignment -  Dashboard with clear visibility of groups, reports and occupancy - Integrated email editor for event communications ## Effortless access to your congress Give attendees instant access with a single scan - Unique personal QR code - Access to sessions, workshops and rooms - Real-time capacity tracking ![Congress data export for secretariat or scientific committee](https://www.beguest.io/hubfs/congressosmedics-beneficio2.webp) ![Private document repository for medical congresses](https://www.beguest.io/hubfs/congressosmedics-beneficio3.webp) ## Live and always up-to-date scientific programme Room changes, session updates or last-minute adjustments,  instantly reflected and communicated - Real-time agenda updates - Profile-based notifications - Instant edits # Science demands precision Structure your congress with a platform designed for complex medical environments [Start now](https://www.beguest.io/create-your-new-account) [Request a demo](https://www.beguest.io/contact-us) ### You may also be interested in  ![Back to back events ](https://www.beguest.io/hubfs/back%20to%20back%20(1).svg) ###### Back-to-back events Manage multiple events and sessions seamlessly without losing control or consistency ![Trade shows and B2B](https://www.beguest.io/hubfs/ferias%20y%20b2b.svg) ###### Trade shows and B2B Centralise attendee management and accreditation in high-demand B2B environments ![Corporate events ](https://www.beguest.io/hubfs/corporativos.svg) ###### Corporate events Deliver corporate events with a polished, brand-aligned experience [![BeGuest logo, event management software](https://www.beguest.io/hubfs/Logo_BeGuest_2026_03.svg "BeGuest logo, event management software")](https://www.beguest.io/) ###### BeGuest Ecosystem  [Admin portal](https://www.beguest.io/event-admin-portal) [Guest portal](https://www.beguest.io/event-guest-portal) [Document portal](https://www.beguest.io/event-document-portal) [Event app ](https://www.beguest.io/event-app) ###### ###### [Product](https://www.beguest.io/post-event-surveys) [Forms](https://www.beguest.io/event-forms) [Reports](https://www.beguest.io/event-reporting) [Emails and SMS campaigns ](https://www.beguest.io/event-email-marketing-sms) [Agenda & locations](https://www.beguest.io/event-agenda-management) [Hotels & charters](https://www.beguest.io/event-hotel-charter-management) [Contacts & networking](https://www.beguest.io/event-contacts-networking) [Gallery](https://www.beguest.io/event-gallery) [Activities](https://www.beguest.io/event-activity-management) [Chat](https://www.beguest.io/event-chat) [Check-in tracking](https://www.beguest.io/event-check-in) [Surveys ](https://www.beguest.io/post-event-surveys) [![Download in google play](https://www.beguest.io/hubfs/GetItOnGooglePlay_Badge_Web_color_English.png "Download in google play")](https://play.google.com/store/apps/details?id=com.beguest.guestsmobileapp) [![Download on the app store ](https://www.beguest.io/hubfs/Download_on_the_App_Store_Badge_US-UK_RGB_blk_092917.svg "Download on the app store ")](https://apps.apple.com/app/beguest-one/id6754558310) ###### Solutions [Event agencies](https://www.beguest.io/solutions/event-management-agencies) [Companies](https://www.beguest.io/solutions/companies) [Back-to-back events](https://www.beguest.io/solutions/back-to-back-events) [Corporate events](https://www.beguest.io/solutions/corporate-events) [Medical congresses](https://www.beguest.io/solutions/medical-congresses) [Trade shows and B2B events](https://www.beguest.io/solutions/trade-shows-b2b-events)   ###### Company [About us](https://www.beguest.io/about-us) [Video tutorials](https://www.youtube.com/@BeGuest_en)  [Blog](https://www.beguest.io/blog) ###### Legal [Legal notice](https://www.beguest.io/legal-notice) [Privacy policy](https://www.beguest.io/privacy-policy) [Cookies](https://www.beguest.io/cookies) [Terms and conditions](https://www.beguest.io/terms-conditions) - - English - [Español](https://www.beguest.io/es/soluciones/congresos-medicos) - [Français - France](https://www.beguest.io/fr-fr/solutions/congres-medicaux) - [English](https://www.beguest.io/solutions/medical-congresses) Copyright © 2026, BeGuest by Parlam [|](http://www.hubspot.com) ```json { "@context" : "https://schema.org", "@id" : "https://www.beguest.io/#organization", "@type" : "Organization", "areaServed" : [ { "@type" : "Country", "name" : "Spain" }, { "@type" : "Country", "name" : "United Kingdom" }, { "@type" : "Country", "name" : "France" } ], "contactPoint" : { "@type" : "ContactPoint", "availableLanguage" : [ "Spanish", "English", "French" ], "contactType" : "customer support", "email" : "support@beguest.io" }, "description" : "BeGuest is event management software for agencies and companies that centralises attendee registration, communications, event operations, digital check-in and reporting.", "foundingDate" : "2023", "foundingLocation" : { "@type" : "Place", "addressCountry" : "ES" }, "knowsLanguage" : [ "es", "en", "fr" ], "logo" : "https://www.beguest.io/hubfs/Logo_BeGuest_2026_03.svg", "name" : "BeGuest", "sameAs" : [ "https://www.linkedin.com/company/beguest-software/", "https://www.youtube.com/@BeGuest_en" ], "url" : "https://www.beguest.io/" } ``` ```json { "@context" : "https://schema.org", "@id" : "https://www.beguest.io/#softwareapplication", "@type" : "SoftwareApplication", "applicationCategory" : "BusinessApplication", "applicationSubCategory" : "Event Management Software", "description" : "Event management software for agencies and companies that centralises attendee registration, communications, event operations, digital check-in and reporting.", "featureList" : [ "Online registration forms", "Digital check-in with QR code", "On-site accreditation and badge printing", "Branded mobile app for attendees", "Admin portal", "Guest portal", "Document portal", "Email and SMS campaigns", "Agenda and locations management", "Hotels and charters management", "Contacts and networking", "Gallery", "Activities management", "Chat", "Check-in tracking", "Post-event surveys", "Zone-based access control", "Attendance reports and analytics" ], "name" : "BeGuest", "operatingSystem" : "Web, iOS, Android", "publisher" : { "@id" : "https://www.beguest.io/#organization" }, "url" : "https://www.beguest.io/" } ```