An event management platform is a software that centralises the entire organisation of an event in a single system: attendee registration, communication, accreditation, programme management and post-event analysis. It allows the organiser to control every stage of the event (before, during and after) without needing separate tools. BeGuest is an example of an all-in-one platform that covers the complete event lifecycle for agencies and companies.

BeGuest is an all-in-one event management software designed for agencies and companies. It covers the three phases of an event from a single platform.

• Before the event: registration forms, guest management, invitation sending and pre-event communication.

• During the event: digital QR check-in, mobile app for attendees, access control and agenda management.

• After the event: satisfaction surveys, attendance reports and results analytics. BeGuest combines a management platform with a branded mobile app, eliminating the need for separate tools at each stage. 

BeGuest has no fixed monthly subscription fee. Pricing is based on the number of attendees per event through packs, meaning you only pay for what you use for each specific event. Each pack includes a set of features. Additional options can be activated through the gems system. Creating an account is free and requires no credit card. For pricing details, visit the pricing page or contact support@beguest.io.

BeGuest is designed for professional events managed by agencies or companies. It is suitable for a wide range of formats: corporate events (conferences, kick-offs, team-building), medical and scientific congresses, B2B trade shows and fairs, back-to-back programmes with multiple groups, and company dinners and meetings. It scales from events of 50 people to congresses with thousands of attendees, maintaining the same control and attendee experience features throughout. 

Yes. BeGuest allows you to manage multiple events simultaneously from a single platform. Each event has its own independent workspace with its own configuration, guest list, communications and statistics, so data never gets mixed between projects. You can switch between events instantly without losing any information. This is particularly useful for agencies managing several client events at the same time or companies with a recurring annual events calendar. 

Yes. BeGuest allows you to invite team members and external collaborators with different levels of access based on their role. The available access profiles are: administrator with full control over the event, group manager who can only view and manage their assigned group of attendees, and staff with limited access to operational functions.

This is particularly useful for agencies working with clients, external production teams, or large events with multiple people responsible for different areas. 

BeGuest offers support in English and Spanish through several channels: an integrated help centre within the platform, email support at support@beguest.io and a YouTube tutorial library with step-by-step guides for every feature.

Yes. At BeGuest, protecting your information is a priority. We use robust security protocols that ensure confidentiality and secure data handling at every stage: from collection to storage and usage.
You can find more details in our Privacy Policy.

Creating a BeGuest account is completely free and requires no credit card. You can sign up and explore the platform with no payment commitment. To add attendees to an event you will need to activate an attendee pack, but there is no cost until that point. If you have a negative attendee balance, you will need to cover it before adding new attendees. 

Yes. You can cancel your BeGuest account at any time from your settings, with no penalties. After cancellation, your data is retained for 30 days, during which you can reactivate the account. After that period, data is permanently deleted. If you have a positive attendee credit balance at cancellation, it is kept for one year in case you return. Attendee credits are not transferable between accounts. 

Digital event check-in with QR codes allows you to validate attendee entry in seconds by scanning a unique QR code from a mobile app, replacing paper lists and manual name searches entirely.

With BeGuest, the process works as follows:

1. The attendee registers online and receives their unique QR code in the event app. 
2. On the day of the event, staff scan the QR from the BeGuest app on iOS or Android.
3. The system validates in real time whether the attendee is on the list and which zones they can access.
4. The organiser sees live attendance statistics.

Yes. BeGuest allows you to personalise every touchpoint in the attendee journey with your brand or your client's brand, creating a consistent experience from registration to post-event.
The customisable elements include:

- Admin portal and guest portal layout styled to match your event identity.
- Email communications with a built-in email editor for fully branded messages.
- Mobile app with custom name, icon and brand colours.

This level of brand customisation is particularly valued by event agencies that need every event to reflect their client's identity rather than the software provider's branding.

Yes. BeGuest is designed to scale in both directions, from a 50-person corporate dinner to a multi-thousand-person conference. The per-event pack pricing model makes it particularly suitable for small businesses and organisations that run occasional events, since there is no fixed monthly fee when you are not actively running an event.

You only pay for the attendee pack you need for each specific event. This means a small business organising one or two events per year pays only for those events, with no ongoing subscription cost.

Organising a corporate event with specialist software allows you to centralise all operations and significantly reduce management time compared to coordinating manually via email and spreadsheets. The process is structured in five phases:

1. Planning: set up the event programme and team access within the platform.
2. Registration: activate the registration form so attendees can sign up online and receive automatic confirmation.
3. Communication: send personalised invitations, automated reminders and updates to all attendees from the same platform.
4. Execution: manage QR check-in on the day, control zone access and keep the team coordinated via the app.
5. Close: analyse attendance data, send satisfaction surveys and generate the final report for the client.

BeGuest covers all five phases from a single platform, eliminating the need to coordinate separate tools for each stage.