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BeGuest pricing: flexible guest packs for every event 

With BeGuest, managing your events become simple and professional. Wether you're planning small gatherings or large conferences, select the ideal guest pack for your needs. Choose the plan that best fits your event size and start using our event management platform with powerful features. 

*No credit card needed

Everything included in BeGuest

  • Events: create as many events and invite as many guests as needed, organized into groups.

  • Dashboard: monitor your events in detail, day by day.

  • Guests portal: let guests update their information via the portal. 

  • Event gallery: share photos, maps and documents with your guests. 

  • Forms: collect guest data through customizable forms, from personal info to travel details. 

  • Reports: generate personalized reports with 10+ templates and access real-time updated data. 

  • Agenda management: assign and manage group-specific agendas. 

  • Location database: manage location data to improve your guest experience.

  • Hotel & Rooming: monitor hotel occupancy and prevent overbookings. 

  • Charter management: organize charters and assign transport to your guests. 

  • Guests documents: share key documents, tickets and invitations with your guests.

  • Email campaigns: create targeted email campaigns for each audience.

  • Surveys: create feedback surveys to capture your guest satisfaction.

Enterprise plan: take your event to the next level

For those who want to take their events to the next level, the Enterprise Plan offers exclusive features, full customization and premium support to elevate your event management experience.
Enterprise Feature List
  • Custom domain + SSL: Choose your own custom domain and we handle the management.
  • White Label: Customise the admin application with your corporate branding.
  • Custom legal content: Publish your own legal pages on the website.
  • Premium support: Benefit from a dedicated account manager.
  • Departments: Organise your events by department.
  • Costs management: Manage your event costs and extract detailed reports.
  • Document signing: Create legal documents and let your guests sign them digitally.
  • SMS with number (*): Create SMS campaigns with your own number and communicate better with your guests *Service incurs additional cost.
BeGuest welcome offer banner with 50 free pax for new accounts

What are PAX and how do they work?

In BeGuest, each PAX represents one person in an event group. If a person is included in two groups, this counts as 2 PAX. 

When you publish and event or add guests, PAX are deducted from your balance. If your balance goes negative, your event remains active, but certain features like reports or mailings will be limited until you update your balance. 

Flexible, transparent and designed so you decidewhen to scale. 

BeGuest PAX usage diagram showing how attendees count as PAX across multiple event groups

Guest packs for every  type of event

No monthly fees. Choose the pack that best fits your event size and use it as needed. Create unlimited events and enjoy more cost-effecftive pricing per guest as your volume grows. 

Pricing Table

50‑pax Pack€250.00

€5.00 per person/event

100‑pax Pack€475.00

€4.75 per person/event

200‑pax Pack€900.00

€4.50 per person/event

500‑pax Pack€2,125.00

€4.25 per person/event

1,000‑pax Pack€4,000.00

€4.00 per person/event

2,000‑pax Pack€7,500.00

€3.75 per person/event

5,000‑pax Pack€17,500.00

€3.50 per person/event

10,000‑pax Pack€32,500.00

€3.25 per person/event

Enterprise Pack

Contact us

In BeGuest, we offer flexible pricing plans so you can manage any type of event with ease. If you have questions or need more details, contact us, we'll be hhappy to help you choose the best plan for your event needs. 

Let your next event be a success with BeGuest!

Request your demo and discover how BeGuest can help you manage events more professionally.

Frequently asked questions

What's the difference between PAX packs and the Enterprise Plan?

PAX packs are needed to launch events, as each guest in a group consumes 1 PAX. The Enterprise plan is an optional add-on that provides advanced features such as custom domains, document signing, cost management and more.

In short: PAX packs are always required, while the Enterprise Plan adds extra functionality for those who want to take their event managemenet to the next level.

Is there a time limit to use my PAX?

No, your PAX never expire.
You can use them whenever your want. Each time you top up, the new PAX add to your current balance. They will be deducted as you add guests or publish events. 

Whick pack is best for me?
Start with a small pack that fits your next event and estimated number of guests. As you grow more confident with the platform and scale your event strategy, you can move up to larger packs based on your needs. 
 
What happens if I run out of PAX mid-event?

BeGuest won't stop your event. However, some functions (such as sending emails or generating new reports) may be temporarily limited until your balance is topped up. You can still use the platform normally to manage your ongoing event. 

Do I need to enter my credit card to create my account in BeGuest?

No. Creating a BeGuest account is completely free and does not require a credit card. You will only need to add a payment method when you decide to purchase PAX packs to activate your events. 

Does BeGuest provide support?

Yes, all BeGuest plans include standard support. The Enterprise Plan includes a dedicated account manager. 

Is there a free trial period for BeGuest?

BeGuest does not offer a limiter-time trial, because there is no limit to explore the platform. You can create your account, learn at your own pace and decide when to start using it actively. 

I'm an agency and I work with multiple clients, what should I do?
As an agency, you can have an Enterprise account under your own domain. 
Additionally, we can create individual accounts for each of your clients using custom subdomains. For example, if your domain is myagency.com, we could create accounts such as client1.myagency.com and client2.myagency.com. 
Each client's data remains completely isolated within their own account, ensuring privacy and security. You can also manage one or multiple shared billing accounts across your different clientes, allowing you to purchase a pack of 1,000 users and distribute it among the accounts of your subdomains. 
What payment methods are accepted?

You can pay by credit card or bank transfer (contact our team for details: support@beguest.io). 

Are prices shown with taxes included?

No, prices do not include taxes. Taxes will be applied according to the current tax regulations of the billing country.

Can I add multiple event organizers from my team?

Yes, there is no extra charge for adding as many organizers/group managers as you want. Only guests consume PAX, users managing the platform do not. 

 

What if my event has more than 10,000 guests?

Just contact us! We'll prepare a customized plan to fit your exact needs:  support@beguest.io